Teleconference: create a Ruzuku-hosted teleconference

How to Create a Ruzuku-Hosted Teleconference

1. Go to your "Manage Courses" page.
2. Click on the title of your course.
3. In the pop-up menu of course information, click on "Webinars" in the left-hand Courses column.

   

4. On the webinar page, click the orange "Create Webinar" button to create a new event.

   

5. Add an event title, choose the date and time of the event, and pick a duration. 
6. Click Save. You'll see your new event has been added to the Events screen. Now that it's been created, there are some additional settings to select before your event is ready to run.
7. Click on the title to complete the webinar creation.
8. You’ll then see a number of different tabs: schedule, content, files, notifications, and webinar.

Let’s review each one:

Schedule

Where you control the time and duration of the event. You can also reschedule the event in this section.

Note: The duration you choose is displayed in the notification emails to your participants, to set their expectations for the length of the event. It also controls the length of time the live chat is available during the event. 

Content

A place to enter any text or images you’d like to display on the event page. For example, text that explains what you’ll be covering during the call. If you are expecting callers from outside the United States, this is also a good place to include the international dial-in numbers for your participants (see related article at the bottom of this page).

The Summary is used only in the default event reminders. Visit the Notifications tab and select the Send Default messages to see where the information you've typed into the Content field appears in your notification email.

Content appears only on the student view of the Event page. This is where you can go into details about the event and what will be covered. 

Files

If you've chosen to record your event (see the Webinar tab), the archived recording of the event will automatically appear in the Playback section of this tab. You can choose, at that time, whether to click the option to allow your students to download the recording. Otherwise, you don't need to take any action. Your students will be able to come back to the Events link in their course to replay the recording of your teleconference.

You can use the Supplemental option in this tab to upload any materials you'd like to provide to your students for download.

Notifications

Control and customize the email reminders for your event in this tab. Options are available to send a 2-day advance reminder, and a 1-hour advance reminder. You can choose to not send the reminder, send the default reminder, or send a personalized reminder.

Webinar

Choose Teleconference (Ruzuku) as your event type.

This will display the option to record the call audio. Set to "yes" if you want to record the call audio.

Note: At the time of the event, there must be at least one participant attending the teleconference. If there are no participants, the "record" feature will not function.

Next, upload a presentation by clicking the orange +Presentation button. This is optional. Please note the file types supported for presentations in the FAQ area to the right of the page.

Click Save.

Click the Preview button to view the presentation as it will appear in the live event.

If you'd like to change something about the webinar, click the Edit this event button.

Note: A teleconference won't record unless there is at least 1 participant dialed into the conference line with you. This means you and one other person are actually dialed-in to the conference line, not just viewing the event page on Ruzuku.